Purchases & Accounts Payable

Supplier directory capturing corporate registration, verified IRD TIN, VAT status, and beneficiary bank accounts. Tracks default payment terms, expense accounts, and WHT deduction eligibility.

Official purchase orders sent to suppliers detailing item specifications, agreed prices, expected delivery dates, and payment conditions. Integrates with approval hierarchies before dispatch.

Warehouse receipt documentation confirming physical arrival of purchased items. Matches received quantities against open purchase orders, updates stock on hand, and logs damage or shortages.

Supplier bill recording with automated three way matching against Purchase Orders and Goods Received Notes. Automatically calculates deductible input VAT and Withholding Tax (WHT), posting atomic entries (DR Expense/Asset, DR Input VAT, CR Accounts Payable, CR WHT Payable).

Automates routine supplier commitments such as monthly office rent, SaaS subscriptions, insurance premiums, and retainer fees, generating draft or approved bills on set dates.

Processes outgoing vendor disbursements across corporate bank accounts. Generates standardized Central Bank SLIPS files for batch online banking upload, prints crossed account-payee cheques, and updates AP ledgers.

Records supplier credit adjustments arising from returned items, pricing disputes, or volume rebates. Reverses input VAT claims and offsets credit balances against future bills.

Tracks advance payments and deposits made to suppliers prior to bill delivery. Advances are maintained in a dedicated clearing ledger and deducted from final bills upon receipt.

Streamlined recording of non itemized operational expenses, petty cash disbursements, and employee travel claims. Supports receipt image upload with AI OCR extraction.

Procurement intelligence providing breakdowns of company spend by supplier, product category, and department, helping leadership negotiate volume terms and control costs.