Delivered Submodules & Capabilities
In depth breakdown of the 3 native components forming the Approvals & Governance workspace:
Approval workflows
Configures customizable approval workflows for purchase orders, supplier bills, manual journals, and credit notes. Transactions exceeding defined monetary limits require sequential management approval before posting.
- ✓Tiered approval thresholds (e.g., Line Manager < 100k, Director > 500k)
- ✓Document-specific approval routing (PO, Bills, Journals, Credit Notes)
- ✓mobile friendly One click email approvals with full context
- ✓Automated escalation alerts on pending approval bottlenecks
Role-based access (RBAC)
Fine-grained role-based permission engine that controls user access across views, creations, approvals, and reports. Restricts sensitive salary, banking, or tax data to authorized personnel.
- ✓Granular permission matrix (View, Create, Edit, Approve, Export)
- ✓Branch-level data segmentation for multi location teams
- ✓Segregation of duties enforcement (creator cannot approve own bill)
- ✓pre configured standard roles (Cashier, Accountant, Auditor, Director)
Audit trail
tamper evident audit log recording every system action: user logins, document creations, price modifications, approval timestamps, and void events, providing complete forensic accountability.
- ✓Immutable event logging with timestamps, user IDs, and IP addresses
- ✓Before-and-after change diffs on edited transactions
- ✓Audit trail export for external statutory inspection
- ✓Alert triggers on suspicious activity or policy violations
Core Capabilities & Accounting Logic
Strict Segregation of Duties
Protects businesses against internal fraud by ensuring no single user can initiate, approve, and execute a financial payment.
- The user who drafts a supplier bill cannot authorize its payment
- Credit notes and write offs require secondary supervisor review
- All approval decisions are permanently time stamped and logged
Mobile One click Approval Routing
Directors and department heads can review and authorize high-value transactions directly from email or smartphone notifications without logging in manually.
- Presents full invoice context, line items, and supporting PDF attachments
- Rejection notes require mandatory explanations sent back to the creator
- Instant ledger unlock upon final executive authorization
Sri Lanka Statutory & Accounting Standards
Adheres to governance standards recommended by Chartered Accountants of Sri Lanka.
Recognizes electronic approvals and digital signatures as legally binding.
Standard Reports Generated
| Report Name | Frequency | Description |
|---|---|---|
| Approval Bottleneck Report | Weekly | Average turnaround times and pending items across approvers. |
| Audit Trail Log | On demand | Chronological activity report filtered by user, module, or document. |
Preventing Internal Fraud with Structured Approval Gates
Internal accounting fraud frequently occurs when a single individual holds unchecked authority to create vendors, approve bills, and execute payments. SyncBooks enforces strict segregation of duties.
By defining mandatory monetary approval tiers, companies ensure that high-value disbursements receive appropriate executive oversight before any money leaves corporate bank accounts.
Frequently Asked Questions
Can an executive approve a purchase order from their mobile phone?↓
Yes. When an approval is requested, the designated manager receives an email notification with full document details and can approve or reject the request with one click.